Total control, zero hassle with accounts payable automation

Are you tired of inefficient and long-lasting AP invoicing? Leave manual data entry and human errors in the past. Our accounts payable automation software streamlines invoice approvals and verification, freeing up your team to focus on what truly matters.

Automated AP results

Accounts payable solution with a real impact

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less manual data entry

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faster approvals

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lower invoice processing costs

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faster month-end close

We know your struggles

Fix AP bottlenecks once and for all with the accounts payable software

Accounts payable automation provides your team with full visibility, control, and the tools to speed up processes.

Challenge

Manual approval workflows often lead to invoices getting lost or overlooked in email chains. Remote teams or different time zones make delays worse, causing approvals to pile up and create bottlenecks.

Solution

AP automation solves this by routing invoices to the right people at the right time. Teams can approve invoices from anywhere with cloud access and the dedicated mobile app. Automated notifications and real-time tracking ensure nothing gets lost or forgotten.

Challenge

Without a centralized system, AP teams struggle to track invoices through the approval and payment processes. This lack of visibility makes it hard to spot outstanding invoices, identify discrepancies, and forecast cash flow.

Solution

Accounts payable automation software provides teams with real-time visibility into invoice statuses. Plus, it’s easy to find related documents and improve cash flow forecasting within a single, streamlined platform.

Challenge

Lost early payment discounts are essentially free savings wasted due to delays in invoice processing. Worse yet, consistently late payments can erode supplier trust, leading to higher costs and less favorable payment terms in future negotiations.

Solution

With Precoro, tracking upcoming invoices is effortless. Streamlining routine tasks reduces manual errors and ensures timely processing. Automated AP operations help businesses maintain strong supplier relationships and secure early payment discounts.

Challenge

AP teams are frequent targets for fraud, particularly when invoices are processed manually or through insecure channels. Fraudulent invoices, altered payment details, or internal mistakes can result in major financial losses.

Solution

Accounts payable automation boosts security with automatic 3-way matching to verify invoices before payment. Encrypted digital channels reduce the risk of fraud or altered payment details. Meanwhile, built-in approval workflows and audit trails provide full transparency and accountability.

Challenge

As businesses grow, so does the volume of invoices and payments. Manual AP invoicing that worked for a smaller company quickly becomes inefficient when the business scales. As a result, teams struggle with more workload, errors, and delays.

Solution

AP automation software scales with your business, handling increasing invoice volumes with ease. By automating tasks and centralizing data, it reduces manual work, cuts errors, and prevents delays. This keeps workloads manageable without sacrificing accuracy or speed.

Challenge

For global businesses, managing AP invoicing across different currencies, tax regulations, and regions is overwhelming. Without automation, tracking exchange rates, tax compliance, and local payment terms becomes time-consuming and error-prone.

Solution

Account payable automation simplifies managing global payments by automating currency conversions and tax calculations. This helps global businesses stay compliant with regional regulations, no matter how complex their operations become.

Approval delays
Limited visibility
Late payments
Security concerns
Scalability issues
Multi-currency transactions
Benefits for everyone involved

Streamline AP operations for everyone’s convenience

Precoro minimizes the manual work and offers a clear view of every invoice. That way, your team can handle cash flow smoothly and keep suppliers happy without the hassle.

Accounts payable team

Precoro’s AI-driven OCR technology automatically extracts all fields from uploaded supplier invoices, reducing manual data entry and errors. Our software for accounts payable instantly routes invoices for approval, eliminating the risk of lost emails or invoice status confusion. Moreover, the finance team can complete three-way matching in seconds as our AP automation software automatically verifies invoices against purchase orders and receipts, alerting users to discrepancies. Accounts payable automation is key to avoiding invoice duplicates, late payments, and unauthorized spending.

Other employees

With accounts payable automation, employees can easily submit purchase requisitions and requests for expense reimbursements in one centralized system. This ensures faster approvals and compliance with company policies. No more chasing the AP team — employees can track invoice approvals and payment statuses in real time. Plus, there’s no need for back-and-forth emails or hunting down missing documents when purchase orders, invoices, and receipts are all stored in a single system.

Suppliers

The best accounts payable automation software comes with a dedicated Supplier Portal and allows vendors to create invoices directly from purchase orders. If needed, suppliers can edit invoices and track their statuses in real time. By using accounts payable management software like Precoro, the company and its suppliers can foster trustworthy relationships and benefit from timely AP closure.

Accounts payable software is key to efficiency

Improve the accounts payable process step-by-step with AP automation software

Use Precoro’s functionality to make the most out of automated AP operations. Streamline daily work and close accounts payable faster than ever — all while saving time and reducing costs.

1

Receiving and recording an invoice

AP automation software makes invoice processing a breeze. Precoro offers multiple easy ways to upload supplier invoices, streamlining the process with:

  • Flexible creation options. Create a new invoice from scratch or from a PO, or let your supplier submit an invoice directly via the Supplier Portal.
  • Optical character recognition. Attach scanned documents and get notified when they’re created in our accounts payable solution. Precoro uses Google’s AI for maximum accuracy in prefilled invoices.
2

Making sure the invoice is legit

Finance teams use our AP automation solution to quickly match the purchase order, receipt, and invoice to verify that the supplier invoice is valid. Some companies only conduct the 2-way matching of POs and invoices. Precoro helps with:

  • Automatic matching. Perform 2- or 3-way matching automatically to quickly identify discrepancies.
  • Centralized document storage. Store all the documents in the accounts payable software, interlink them, and access them anytime
3

Approving the invoice for payment

Once the invoice is verified, it moves through the approval process. In Precoro, AP managers can set up sequential or parallel approval workflows for different invoices based on factors like invoice amount or supplier. Our accounts payable automation software streamlines approvals with:

  • Multi-level approval workflows. Route invoices to the correct approvers automatically.
  • Budgeting. Set and track budget limitations to regulate cash flow.
4

Executing payment

The AP team can easily select approved invoices in the accounts payable software solution and proceed with payment. The system records current financial data and payment history for analysis and auditing. Precoro makes the payment process easier with the following:

  • Statuses. Track real-time statuses to filter invoices that need to be paid.
  • Reporting. Easily access the necessary data and create custom reports to get spending insights.
Efficient AP automation

Benefit from accounts payable automation and free up time for more strategic tasks

With accounts payable software, small businesses, midsize companies, and enterprises can work magic on their AP operations. Take a look at the benefits that come with our accounts payable solution.

Streamlined invoice management

Increased visibility and overall transparency

Cost and resource optimization

Better collaboration with suppliers

Enhanced data security

Integrations with other platforms

Streamlined invoice management

Receive, record, validate, and approve invoices within one platform. Centralize invoice processing and eliminate risks associated with manual invoicing by switching to accounts payable management software.

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  • Record invoices in the system as soon as they’re received. You can use our AI-powered OCR to fully automate the process.

  • Don’t risk losing invoices in old emails and missing a due date. Implementing the accounts payable solution saves employees hours of document search.

  • Create customizable approval workflows and enable parallel approvals to ensure invoice processing runs like clockwork.

  • Ensure stakeholders get timely notifications the moment an invoice is ready for review, so approvals happen quickly and payments stay on schedule.

  • Minimize the risk of late payment fees and even qualify for early payment discounts.

Increased visibility and overall transparency

Keep everything in the accounts payable management software to fully control the procure-to-pay cycle and easily analyze the audit trail. Check the status of any invoice at any time and get notified when it changes.

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  • Achieve absolute transparency and prevent expensive mistakes by centralizing data in a dedicated AP automation solution.

  • Protect your company from intentional fraud or accidental discrepancies and avoid additional penalties with automated AP operations.

  • Generate comprehensive preset reports to monitor current accounts payable balances, analyze historical spending, prepare data-based projections, and thoughtfully plan your finance strategy.

  • Create custom reports with over 150 reporting data points to get insights into the accounts payable data you need.

Cost and resource optimization

Get rid of paperwork using our accounts payable automation software. After implementing AP automation practices, invoice processing will cost a fraction of what it used to and take much less time.

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  • Say goodbye to maverick spending and duplicate payments thanks to automated data recognition, 2- and 3-way matching, and invoice approval workflows.

  • Leave human errors in the past and design a reliable invoice processing workflow using accounts payable software.

  • Cut down the time spent on invoice processing, saving the company money and giving the finance team more hours to focus on the strategic tasks.

  • Boost visibility and control with interactive dashboards and real-time invoice statuses, ensuring accurate reporting and better cash flow management.

Better collaboration with suppliers

Using the AP automation solution, you can process documents from vendors faster and keep invoices recorded and paid on time. Build trust and transparency with suppliers, making sure everyone is well aware of details surrounding the AP operations.

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  • Process invoices timely and prevent late fees or any issues that might arise due to non-compliance with the pre-agreed terms.

  • Invite your preferred vendors to join our dedicated Supplier Portal.

  • Your suppliers can generate invoices themselves and send them to you directly within the system.

  • Both your company and the supplier can track order statuses and invoice progress without the need for constant back-and-forth.

Enhanced data security

Implement our software for accounts payable to enhance data security and ensure that only authorized team members are involved. With Precoro, your data is protected from external breaches and hackers.

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  • Instead of sending sensitive company information via email or post, transmit it securely via Precoro’s protected system.

  • Limit employee access to documents, budgets, approval workflows, and supplier data by configuring user roles in the AP automation software.

  • Track who made changes to each document, ensuring better accountability, reducing human error, and minimizing fraud.

  • Choose your preferred server location (US or EU) during account setup. We value your trust, which is why our cloud-based accounts payable management software uses secure, compliant hosting facilities across multiple regions.

Integrations with other platforms

Stop entering the same data into multiple business tools. Our accounts payable software solution simplifies the sync between accounting, procurement, and finance with its built-in integrations.

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  • Seamlessly connect with your ERP system to streamline data flow and maintain accurate records across all departments.

  • Send purchase orders and invoices directly to your accounting software to speed up AP invoicing and pay bills faster.

  • Avoid typos by synchronizing company and vendor data across your software stack.

  • Use punchout catalogs to access product lists and pricing from your preferred suppliers, all within our AP automation solution.

Accounts payable automation is easier with Precoro’s extensive integrations

Supercharge your AP invoicing with smooth, seamless integrations. Precoro connects effortlessly to your favorite ERP, accounting, and business software, including QuickBooks, Xero, and NetSuite. Approve invoices from Slack and browse products directly in Precoro via punchout catalogs. Plus, you can create custom integrations with other tools using API.

All
Purchasing
Collaboration
Security
Analytics
Accounting
ERP

Fisher Scientific PunchOut

Automate procurement of laboratory equipment, chemicals, and supplies by accessing Fisher Scientific’s full catalog directly from Precoro.

Purchasing

Grainger PunchOut

Simplify the process of purchasing industrial supplies by shopping directly in Grainger and having all item details automatically imported into Precoro PO or PR.

Purchasing

Sage Intacct

Simplify accounting with automated sync of invoices, suppliers, payments, and more between Precoro and Sage Intacct.

Accounting

QuickBooks Desktop

Integrate Precoro with QuickBooks Desktop to sync invoices, payments, GL accounts, and tax codes seamlessly.

Accounting

QuickBooks Online

Send orders, bills, and vendors from Precoro to QuickBooks Online automatically.

Accounting

Xero

Sync POs, invoices, and supplier info from Precoro to Xero accounting software.

Accounting
Watch your savings grow

Ready to see how accounts payable automation software can save you money?

Trust is earned with quality

What makes Precoro a leader in the market

Impeccable customer support

High acceptance rate

Multi-entity management

Procurement policy enforcement

Top-level data security

Customer-centric approach

The proof is in the feedback

User-approved accounts payable automation at its best

Find actionable tips about automated AP operations and procurement

Check out our blog to learn more about accounts payable automation and other closely related business topics. We discuss ways to streamline invoice processing, improve supplier relationship management, and achieve procurement excellence.

FAQ

Answering your questions about accounts payable automation

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Learn more about Precoro

Explore how our accounts payable software solution stands out from other systems, its unique features, and how it contributes to the success of businesses in various industries.

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