Take control of your supplier invoices with bill approval software
Precoro combines control with speed: automate the invoice approval workflow and stay audit-ready 24/7 on the go.
Stop wasting time on manual entry. Precoro’s AI-powered OCR accurately extracts invoice details and gives your AP team ready-to-approve invoices—no typos, no missing fields.
Set time limits for each approval step. Precoro supports multi-level workflows (parallel or sequential), nudges approvers, and lets them review documents on mobile.
Easily track pending invoices and review paid ones. Our invoice approval software keeps AP teams and CFOs in the loop, so they avoid late fees and maintain strong supplier relationships.
Get automatic alerts for duplicate or fraudulent invoices. Precoro’s 3-way matching flags discrepancies between a PO, invoice, and receipt early. You only pay for what’s verified.
When every action is logged in our cloud-based invoice approval software, you’re always ready for audits. Save hours on reviews with instant access to invoices and related documents.
Precoro pushes approved invoices straight into your accounting system, so your team doesn’t waste hours retyping data. Everything stays accurate, up to date, and in one place.
RESULTS IN NUMBERS
The best invoice approval software is the one that creates visible value
Discover how companies cut costly errors and reclaim hours every week with our invoice authorization software.
faster approvals
“We know what has been delivered, we know what has been invoiced and paid, and we can get that information out of the system. With our previous system, we couldn't do that. We had to go through everything by hand, and organizing it just wasn't possible by paper. It would take days. We can do this in seconds now, and we have complete confidence that the numbers are actually correct.”
“When we receive an invoice, we find the order, see if it matches, and close it. There’s no need for additional validation from the Cost Center Manager. It [the AP invoice approval workflow software] gives us great control. Precoro has helped us to automate the process.”
quicker month-end close
“Now, because there is a proper procurement solution, everything is being tracked. Users get emails alerting them that their POs are ready to be invoiced, or the managers get a notification saying these invoices are waiting for approval. This has greatly reduced the time it takes to get from PO submission to paying the final invoice.”
reduction in invoice processing time
seconds to complete a full three-way match
“Now we feel that we have a system we can rely on. It [the invoice approval software] gives us a lot of confidence, especially to me. When I need to sign invoices and bank statements, I'm at ease.”
See how our invoice approval software simplifies the work
Precoro can make every step of your invoice processing easy.
Receive and record an invoice with AI-powered OCR
When your supplier sends an invoice, it goes straight into Precoro’s AP inbox. Our invoice scanning and approval software uses advanced AI-powered OCR to accurately extract all the document fields. Then, AI automatically finds the related purchase order and maps the supplier and items to create a prefilled, ready-to-approve invoice in the system.
Verify the invoice with automatic 3-way match
Stop paying fraudulent or duplicate invoices once and for all with our invoice authorization software. Precoro automatically checks that the purchase order, receipt, and invoice all match up to make sure the supplier invoice is genuine and accurate. If any discrepancies come up, the system immediately notifies you. Moreover, your team can quickly communicate and resolve issues directly with suppliers through Precoro’s Supplier Portal.
Approve the invoice
AP managers can create custom approval workflows with as many steps as needed and tailor them based on amount, location, department, or any other criteria. Once an invoice is submitted for approval, everyone sees who must act and by when. Additionally, approvers receive instant notifications through our invoice approval workflow software, email, and Slack whenever a new document is ready for review.
Process for payment
See where every invoice stands at a glance and stay ahead of payment deadlines. The invoice approval software gives your AP team real-time status updates and a secure record of all past payments. This complete payment history means hassle-free audits, sharper financial analysis, and faster decision-making.
Your shortcut to a mature, high-performing procurement strategy
Download the free guide and get a complete toolkit to build a strong, scalable procurement function.
Guide • Procurement
Inside the guide:
- Core principles of successful procurement management.
- Ready-to-use strategy framework + free template to build a clear action plan.
- Step-by-step instructions, from shaping your strategy to choosing the right tools.
- KPIs and metrics to track and improve performance.
- Best practices tested by procurement teams across industries.
COMPLETE PROCESS
Precoro is more than just an online invoice approval system
Approving invoices is only one step in the bigger procurement journey. Precoro connects the dots and lets you also manage purchase orders, receipts, budgets, suppliers, and stock.
Purchase order management
Before a supplier sends an invoice, a buyer first issues a purchase order to request goods. With Precoro, you can quickly create customizable purchase order templates using custom fields and drop-down menus tailored to your needs. Then, set up an approval workflow in the invoice approval software and be ready to send the PO to the supplier in just a few clicks. Once your purchase orders are in place, Precoro can automatically match them with delivery receipts and invoices (two‑way or three‑way matching) to make sure everything lines up before you pay.
Budget control
When you issue a purchase order and process an invoice, be sure to specify which budget will cover them. That way, the AP department won’t have to sort it out later. Your teams can create separate budgets for different departments, projects, or locations in our bill approval software. Plus, with Precoro, you get real-time visibility into your available funds. To keep things in check and prevent purchases that get way over your budget, you can set up spending limits and automatically reject any purchase orders that exceed them.
Receipt and stock tracking
When the ordered goods arrive, create receipts in Precoro and set up an approval process for them if needed. This functionality lets you cross-check the receipt with the related invoice and purchase order to make sure everything you ordered was delivered. Once items are in stock, employees can easily submit warehouse requests for what they need. Moreover, our invoice approval workflow software sends alerts when stock levels drop, so you can act fast and reorder without delays.
Supplier management
Store not just supplier invoices but also supplier info, certificates, and procurement contracts in our electronic invoice approval software. You can build trust and keep your vendors informed with real-time updates on their invoices through the Supplier Portal. There, suppliers can receive your purchase orders, send invoices, and even edit their product catalogs!
Reporting
Organize your procurement documents and get insights from them right away in Precoro. When it comes to invoices, you can easily create custom reports based on dates, locations, suppliers, items, budgets, custom fields, and more. Plus, our accounts payable invoice approval software integrates with Power BI, which offers a variety of features for interactive reports.
SEAMLESS INTEGRATIONS
A perfect addition to your tech stack
Get everyone on the same page about invoice processing with real-time updates across your procurement, ERP, and accounting systems. No more hunting for info; our online invoice approval software ensures smooth data transfer with a variety of business tools.
Need something custom?
Use our API or let Precoro build a tailored integration for you.
USERS KNOW BEST
Straight from the teams who use our invoice approval software
Precoro makes invoice approvals and procurement simple with practical features, intuitive modules, and a support team that’s always ready to help.
RP
Senior Executive Student Recruitment
1000+ employees
It's so simple to use, and the interface is very easy. We can easily find any invoice. It [the purchase invoice approval software] shows the proper update when we have uploaded the invoice and the status of the invoice. It's one of the best software which I have used to date.
NK
Chief Marketing Officer
Computer Software
Problem #1 solved by Precoro is the difficulty of tracking the budget in real-time. With Precoro, it became possible to make it work well. Problem #2 - manual entry of information in QuickBooks. This accounting system is well, but manual entry took time. Integration was a perfect decision for us. Problem #3 - difficult to track the status of the approval. Automatic changing of status after opening mail and clicking one approval button in Precoro is perfect for us. And Precoro’s Customer Success Team is excellent.
VK
Chief of Staff & People
Mid-Market (51-1000 emp.)
What I like best about Precoro is its integrations with Xero and Slack, and the fact that I can almost do everything there and rarely log in. Also, I like its budget and inventory tracking and modules.
MA
Group Procurement Supervisor
501-1,000 employees
For a while now, Precoro has performed excellently well especially on matching invoices with orders and receipts. I can now assure anyone that Precoro is a secure and reliable software.
ML
CEO
Mid-Market (51-1000 emp.)
You can use it from any device if you have access to internet. It's very easy to track requests, orders, invoices, and budgets. Reports are quite flexible so you can get the analytics you want.
II
Senior Accountant
51-1000 employees
From my accounting perspective, as Senior Accountant, Precoro system simplifies procurement for my team by automating purchase approvals and budget tracking, ensuring compliance and financial control. It [the bill approval software] has good integrations and accurate invoice matching, it helps minimizing errors and saves time on reconciliation periods. Precoro is easy to implement, backed by responsive customer support, and designed for frequent use, making procurement seamless and efficient.
AY
Financial Manager
51-200 employees
In just a few weeks using Precoro, we saw tremendous improvement in our process, especially around budgets and approvals. We use QuickBooks for accounting, but it was a struggle because we didn't know how much was left in a specific budget and if it's okay to approve a request or not. It wasn't very easy for us. We were looking for many different [invoice approval software] solutions, but many services were unfriendly or didn't have all the functionality we needed. I'm so happy that we've found an excellent automated, integrated QB solution—Precoro!
MC
51-1000 employees
The best thing about Precoro is that it allows us to track invoices in a centralized environment. The integration with NetSuite helps us streamline invoice approvals and removes the need for constant emailing between accounting and various departments regarding invoice questions and approvals.
HK
HR & Administration Manager
51-200 employees
I love having an overview of all open invoices [in the bill approval software]. In addition, I am responsible for the procurement of many things, this is completely up to the teams and no longer has to go over my desk. In general, we could completely say goodbye to our Excel lists and have a daily overview. This is especially valuable for us as a growing company.
Controller
51-200 employees
Navigating through the [AP invoice approval workflow] software feels like second nature. The user interface is clean, intuitive, and beautifully designed. From requisition to approval to invoicing, every step flows seamlessly, saving us valuable time and resources. Post-implementation support has also been outstanding.
RP
Senior Executive Student Recruitment
1000+ employees
It's so simple to use, and the interface is very easy. We can easily find any invoice. It [the purchase invoice approval software] shows the proper update when we have uploaded the invoice and the status of the invoice. It's one of the best software which I have used to date.
NK
Chief Marketing Officer
Computer Software
Problem #1 solved by Precoro is the difficulty of tracking the budget in real-time. With Precoro, it became possible to make it work well. Problem #2 - manual entry of information in QuickBooks. This accounting system is well, but manual entry took time. Integration was a perfect decision for us. Problem #3 - difficult to track the status of the approval. Automatic changing of status after opening mail and clicking one approval button in Precoro is perfect for us. And Precoro’s Customer Success Team is excellent.
VK
Chief of Staff & People
Mid-Market (51-1000 emp.)
What I like best about Precoro is its integrations with Xero and Slack, and the fact that I can almost do everything there and rarely log in. Also, I like its budget and inventory tracking and modules.
MA
Group Procurement Supervisor
501-1,000 employees
For a while now, Precoro has performed excellently well especially on matching invoices with orders and receipts. I can now assure anyone that Precoro is a secure and reliable software.
ML
CEO
Mid-Market (51-1000 emp.)
You can use it from any device if you have access to internet. It's very easy to track requests, orders, invoices, and budgets. Reports are quite flexible so you can get the analytics you want.
II
Senior Accountant
51-1000 employees
From my accounting perspective, as Senior Accountant, Precoro system simplifies procurement for my team by automating purchase approvals and budget tracking, ensuring compliance and financial control. It [the bill approval software] has good integrations and accurate invoice matching, it helps minimizing errors and saves time on reconciliation periods. Precoro is easy to implement, backed by responsive customer support, and designed for frequent use, making procurement seamless and efficient.
AY
Financial Manager
51-200 employees
In just a few weeks using Precoro, we saw tremendous improvement in our process, especially around budgets and approvals. We use QuickBooks for accounting, but it was a struggle because we didn't know how much was left in a specific budget and if it's okay to approve a request or not. It wasn't very easy for us. We were looking for many different [invoice approval software] solutions, but many services were unfriendly or didn't have all the functionality we needed. I'm so happy that we've found an excellent automated, integrated QB solution—Precoro!
MC
51-1000 employees
The best thing about Precoro is that it allows us to track invoices in a centralized environment. The integration with NetSuite helps us streamline invoice approvals and removes the need for constant emailing between accounting and various departments regarding invoice questions and approvals.
HK
HR & Administration Manager
51-200 employees
I love having an overview of all open invoices [in the bill approval software]. In addition, I am responsible for the procurement of many things, this is completely up to the teams and no longer has to go over my desk. In general, we could completely say goodbye to our Excel lists and have a daily overview. This is especially valuable for us as a growing company.
Controller
51-200 employees
Navigating through the [AP invoice approval workflow] software feels like second nature. The user interface is clean, intuitive, and beautifully designed. From requisition to approval to invoicing, every step flows seamlessly, saving us valuable time and resources. Post-implementation support has also been outstanding.
RP
Senior Executive Student Recruitment
1000+ employees
It's so simple to use, and the interface is very easy. We can easily find any invoice. It [the purchase invoice approval software] shows the proper update when we have uploaded the invoice and the status of the invoice. It's one of the best software which I have used to date.
NK
Chief Marketing Officer
Computer Software
Problem #1 solved by Precoro is the difficulty of tracking the budget in real-time. With Precoro, it became possible to make it work well. Problem #2 - manual entry of information in QuickBooks. This accounting system is well, but manual entry took time. Integration was a perfect decision for us. Problem #3 - difficult to track the status of the approval. Automatic changing of status after opening mail and clicking one approval button in Precoro is perfect for us. And Precoro’s Customer Success Team is excellent.
VK
Chief of Staff & People
Mid-Market (51-1000 emp.)
What I like best about Precoro is its integrations with Xero and Slack, and the fact that I can almost do everything there and rarely log in. Also, I like its budget and inventory tracking and modules.
MA
Group Procurement Supervisor
501-1,000 employees
For a while now, Precoro has performed excellently well especially on matching invoices with orders and receipts. I can now assure anyone that Precoro is a secure and reliable software.
ML
CEO
Mid-Market (51-1000 emp.)
You can use it from any device if you have access to internet. It's very easy to track requests, orders, invoices, and budgets. Reports are quite flexible so you can get the analytics you want.
II
Senior Accountant
51-1000 employees
From my accounting perspective, as Senior Accountant, Precoro system simplifies procurement for my team by automating purchase approvals and budget tracking, ensuring compliance and financial control. It [the bill approval software] has good integrations and accurate invoice matching, it helps minimizing errors and saves time on reconciliation periods. Precoro is easy to implement, backed by responsive customer support, and designed for frequent use, making procurement seamless and efficient.
AY
Financial Manager
51-200 employees
In just a few weeks using Precoro, we saw tremendous improvement in our process, especially around budgets and approvals. We use QuickBooks for accounting, but it was a struggle because we didn't know how much was left in a specific budget and if it's okay to approve a request or not. It wasn't very easy for us. We were looking for many different [invoice approval software] solutions, but many services were unfriendly or didn't have all the functionality we needed. I'm so happy that we've found an excellent automated, integrated QB solution—Precoro!
MC
51-1000 employees
The best thing about Precoro is that it allows us to track invoices in a centralized environment. The integration with NetSuite helps us streamline invoice approvals and removes the need for constant emailing between accounting and various departments regarding invoice questions and approvals.
HK
HR & Administration Manager
51-200 employees
I love having an overview of all open invoices [in the bill approval software]. In addition, I am responsible for the procurement of many things, this is completely up to the teams and no longer has to go over my desk. In general, we could completely say goodbye to our Excel lists and have a daily overview. This is especially valuable for us as a growing company.
Controller
51-200 employees
Navigating through the [AP invoice approval workflow] software feels like second nature. The user interface is clean, intuitive, and beautifully designed. From requisition to approval to invoicing, every step flows seamlessly, saving us valuable time and resources. Post-implementation support has also been outstanding.
RP
Senior Executive Student Recruitment
1000+ employees
It's so simple to use, and the interface is very easy. We can easily find any invoice. It [the purchase invoice approval software] shows the proper update when we have uploaded the invoice and the status of the invoice. It's one of the best software which I have used to date.
NK
Chief Marketing Officer
Computer Software
Problem #1 solved by Precoro is the difficulty of tracking the budget in real-time. With Precoro, it became possible to make it work well. Problem #2 - manual entry of information in QuickBooks. This accounting system is well, but manual entry took time. Integration was a perfect decision for us. Problem #3 - difficult to track the status of the approval. Automatic changing of status after opening mail and clicking one approval button in Precoro is perfect for us. And Precoro’s Customer Success Team is excellent.
VK
Chief of Staff & People
Mid-Market (51-1000 emp.)
What I like best about Precoro is its integrations with Xero and Slack, and the fact that I can almost do everything there and rarely log in. Also, I like its budget and inventory tracking and modules.
MA
Group Procurement Supervisor
501-1,000 employees
For a while now, Precoro has performed excellently well especially on matching invoices with orders and receipts. I can now assure anyone that Precoro is a secure and reliable software.
ML
CEO
Mid-Market (51-1000 emp.)
You can use it from any device if you have access to internet. It's very easy to track requests, orders, invoices, and budgets. Reports are quite flexible so you can get the analytics you want.
II
Senior Accountant
51-1000 employees
From my accounting perspective, as Senior Accountant, Precoro system simplifies procurement for my team by automating purchase approvals and budget tracking, ensuring compliance and financial control. It [the bill approval software] has good integrations and accurate invoice matching, it helps minimizing errors and saves time on reconciliation periods. Precoro is easy to implement, backed by responsive customer support, and designed for frequent use, making procurement seamless and efficient.
AY
Financial Manager
51-200 employees
In just a few weeks using Precoro, we saw tremendous improvement in our process, especially around budgets and approvals. We use QuickBooks for accounting, but it was a struggle because we didn't know how much was left in a specific budget and if it's okay to approve a request or not. It wasn't very easy for us. We were looking for many different [invoice approval software] solutions, but many services were unfriendly or didn't have all the functionality we needed. I'm so happy that we've found an excellent automated, integrated QB solution—Precoro!
MC
51-1000 employees
The best thing about Precoro is that it allows us to track invoices in a centralized environment. The integration with NetSuite helps us streamline invoice approvals and removes the need for constant emailing between accounting and various departments regarding invoice questions and approvals.
HK
HR & Administration Manager
51-200 employees
I love having an overview of all open invoices [in the bill approval software]. In addition, I am responsible for the procurement of many things, this is completely up to the teams and no longer has to go over my desk. In general, we could completely say goodbye to our Excel lists and have a daily overview. This is especially valuable for us as a growing company.
Controller
51-200 employees
Navigating through the [AP invoice approval workflow] software feels like second nature. The user interface is clean, intuitive, and beautifully designed. From requisition to approval to invoicing, every step flows seamlessly, saving us valuable time and resources. Post-implementation support has also been outstanding.
Awards backed by thousands of satisfied users
KEY PRIORITIES
Our bill approval software was designed with these principles in mind
Ease of use
Precoro is designed to be straightforward—no clunky menus, no steep learning curve. Your team can jump in and start approving invoices right away. Setup is fast, and with minimal training, everyone will be up to speed in no time. And if you need any help, our support team is here for you every step of the way.
Procurement centralization
Let our accounts payable invoice approval software bring together all your procurement tasks—purchases, budgets, supplier work, AP, and expenses. Thanks to multi-entity management, every business unit is aligned with clear, efficient workflows and full spend visibility.
Top-level security
Your invoice data and financial info are fully protected with our bill approval software. We use Single Sign-On (SSO) and Two-Factor Authentication (2FA) to keep access secure. Moreover, Precoro meets strict US and EU data security standards and is fully compliant with GDPR, CCPA, HIPAA, and SOC2 Type II.
Mobile app
Our invoice approval workflow software puts you in control of bills and employee expenses, no matter where you are. With our mobile app, you can easily review and approve invoices in seconds. Stay ahead of due dates, catch errors early, and keep your cash flow smooth, all from your phone.
AI-powered control
Cut down on tedious data entry and stop hunting for information. Instantly scan invoices, automatically match purchase orders, and record expenses with AI-powered OCR. Need fast answers about your supplier invoices? Just ask Precoro’s AI assistant and get them right away.
Flexibility and customization
Our invoice approval software fits your process. Create custom document forms with custom fields to capture exactly the info your business needs. Set up role-based access, build flexible approval workflows, and tap into a custom report builder with 150+ data points to get the insights that matter most to you.
FAQ
Frequent questions about invoice verification and approval
INVOICE MANAGEMENT TIPS
Discover more about invoice management practices
Swing by our blog for tips on how to improve your invoice processing and choose the right bill approval software.
THE FULL PICTURE
Learn more about our invoice approval software
Explore how Precoro fits different industries and company sizes, take a closer look at its features, and see how it stacks up against other solutions.
Spend Management
Implement the best spend management software to ensure 100% spend control and achieve up to 5% of yearly budget savings.
Procure-to-Pay Automation
Adopt procure-to-pay software and simplify your workday—because you can’t manage everything in spreadsheets forever.
Accounts Payable Automation
Optimize your accounts payable operations by automating manual processes with Precoro. Simplify document processing and focus on strategic tasks.
Supplier Relationship Management
Simplify and strengthen your supplier management. Onboard and evaluate suppliers with ease and provide them with a convenient tool for cooperation.
Vendor Management
Build stronger relationships with vendors and get better deals. See how Precoro helps you onboard vendors, track performance, and stay in sync.
Purchase Requisition Management
Use straightforward purchase requisition software with easy-to-follow templates and customizable approval workflows.
Mobile Procurement
Speed up procurement processes with the Precoro mobile app. Easily monitor spending, approve orders, and collaborate with your team on the go.
Intake Management
Transform your requesting and buying processes with seamless, effortless intake management.
Three-Way Matching and OCR
Check out how our 3-way match software uses Google's custom data extractor to process invoices and match them to POs and receipts.
Invoice Approval Process
Approve invoices 3.5x faster with Precoro. Enjoy full visibility into documents and pay only for verified bills.
AI in Procurement
Simplify your AP workload and achieve flawless document accuracy with our AI procurement software.
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Precoro vs. Kissflow
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Precoro vs. Order.co
Explore the key differences in value and functionality between Precoro and Order.co.
See how Precoro fits into your team's workflows
A personalized demo, built around your team’s challenges, led by experts who understand what matters.
