Customer-centric purchase order software
Discover an easy-to-use solution to manage purchase orders and associated documents. Precoro will help your teams achieve 80% less manual data entry and 38% shorter purchase cycle time.
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Key features for smooth purchase order processing
Create purchase orders from purchase requisitions
In Precoro, you can not only create purchase orders from scratch but also convert purchase requisitions into POs so that you don’t have to enter the same information twice.
Be confident that your purchase orders don't exceed budget
Receive budget alerts or take it a step further by stopping employees from issuing any purchase order that falls outside the budget, eliminating any possibility of overspending.
Say goodbye to delays in approvals
Your team members will receive instant notifications in the system and via email when there's a document waiting for them.
Filter out purchase orders
Easily find the needed purchase orders by filtering them out by type, status, department, location, purchaser, supplier, and more.
Generate blanket purchase orders
Cut back on repetitive administrative tasks by automating recurring orders. Set up one purchase order for ongoing receipt of goods and services.
Set up multi-level approval thresholds
Take a completely customizable approach and set up multi-level approval workflows for different departments, locations, projects, and specific sums of money.
Perform 2-way and 3-way matching
Match purchase orders, invoices, and receipts and immediately spot discrepancies between them.
Enjoy remote access to all purchasing documents
As long as you have an internet connection, you can access your purchase orders, invoices, receipts, and supplier contracts from any location.
Use collaborative notes and attachments
Discuss purchases directly in the system by leaving individual notes and comments for your team members or suppliers while creating purchase orders.
Purchase order software that's reliable
Precoro proves its value time and time again.
Precoro vs. Typical purchase order software
Discover what features and functionalities set Precoro apart from standard purchase order software available on the market.
Features
Typical PO software
Purchase order creation
Yes YesAutomatic PO generation
In specific packages YesApproval workflows
Yes YesOrder tracking
Yes YesBudget control
Yes YesInvoice management
No YesReceipt management
No Yes3-way matching
No YesVendor management
No YesItem catalogs
No YesExpense management
No YesInventory tracking
No YesIn-depth reports
No YesAccounting integrations
No YesFree trial
No YesTake invoice management under control
Create invoices from scratch, generate them from the purchase order, or extract invoices from various sources, such as emails, forms, etc. You can even create a recurring invoice and save time when you have to request payments at regular intervals. Precoro also enables smooth invoice approvals and tracking of document status with a complete approval history and audit trail stored in the system.
Enjoy full budget control
Allocate budgets for different departments, periods, locations, and projects, while tracking each of them in real time with a progress bar. Our cloud-based procurement solution allows you to monitor available funds for each pending purchase order and make appropriate financial decisions. It will also promptly notify you when you approach your budget limits, ensuring that you can efficiently track spending.
Manage your vendors with ease
Quickly onboard new suppliers with our customizable registration forms and supplier approval workflow. You can also opt to send a purchase order to a new vendor without going through the onboarding if that's more suitable for your supplier management process.
Moreover, the system stores all of your contracts and provides up-to-date information about them with the Contracts Revision History Report, so you will always be in the loop about your agreements. Additionally, we'll help you set up supplier and item catalogs to make it easier to find specific products and suppliers in a flash without reentering the same data in the documents.
Create customizable reports
Make data-driven decisions on how to optimize your operations with valuable insights about your purchase orders, invoices, receipts, budgets, expenses, payments, and much more. With just a few clicks in Precoro, your team can generate a real-time report using 20 filters and 120+ custom fields. You can use this data to analyze spending patterns, identify cost-saving opportunities, and optimize budget allocation for improved financial management.
Seamlessly integrates with your software stack
Precoro enables effective data flow by directly connecting to various accounting software, ERP, and business tools that you use.
QuickBooks Online
Send orders, bills, and vendors from Precoro to QuickBooks Online automatically.
Xero
Sync POs, invoices, and supplier info from Precoro to Xero accounting software.
NetSuite
Sync subsidiaries, locations, POs, bills, vendor data, and more.
Amazon Business Punch-in
Convert your Amazon Business cart into a ready-made PO in Precoro.
Home Depot PunchOut
Shop on Home Depot and watch order details automatically imported into a Precoro PR for approval and record-keeping.
Staples Advantage PunchOut
Convert your order details from Staples Advantage into a Precoro requisition for seamless approvals and PO management.
Slack
Approve or Reject financial documents directly from your Slack workspace.
Dive into the world of the purchase order process
Let us take you on a journey exploring the nuances of the PO process – and discover how exactly we can help your company.
All your questions answered
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Depending on the company’s structure and established procedures, POs can be issued by procurement or purchasing team members, operations officers, department or project managers, and finance or accounting department members.
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Purchase order should include the following:
- PO number
- Creation date
- Delivery date
- The buyer's name and address
- The seller's name and address
- Billing address
- Shipping address
- Item type
- Product number, model number, or SKU
- Order quantity
- Price of products or services
- Total amount due
- Payment terms
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A purchase order (PO) number is a unique reference number assigned to each purchase order within a company's procurement system. It helps stakeholders track and identify the order's status.
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While it is possible to create a purchase order in Excel, using dedicated purchasing software is a more efficient approach. In Excel, users design a template with relevant fields such as item descriptions, quantities, prices, and vendor information. Then, they manually enter and update the details for each purchase, which can be time-consuming and prone to errors, especially when it comes to the approval process and tracking purchase orders.
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- Standard Purchase Order (PO or SPO) for one-time or infrequent purchases.
- Blanket Purchase Order (BPO) for recurring purchases that happen at regular intervals.
- Planned Purchase Order (PPO) for recurring orders that occur at irregular intervals.
- Contract Purchase Order (CPO) for complex or high-value purchases to outline the terms and conditions under which POs will be issued in the future.
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Purchase order software (PO software) is a type of digital business tool designed to help companies facilitate, centralize, and automate the creation, approval, tracking, and management of purchase orders and related documents.
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Good purchase order software helps users quickly create purchase orders with drop-down menus as well as item and supplier catalogs. The company can also configure approval steps to send only authorized documents to vendors or suppliers. Then, users can track the order by the PO number and see whether it’s been approved, received, or paid. The system will also store all your purchase orders so you can retrieve them any time you need.
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Purchase order software comes with several key advantages, including fewer human errors, remote access to purchase orders, streamlined document approvals, document storage for an audit trail, automatic 3-way matching, and improved cost control.
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Conversion of purchase requisitions into purchase orders, multi-level approval workflows, automatic 2- and 3-way matching, as well as the ability to filter out purchase orders, check their statuses in the system, and quickly find related invoices, and receipts.
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A good tool will significantly simplify and speed up the purchasing process with modules for invoices, receipts, budgets, expenses, vendor management, item catalogs, inventory management, and reports.
Gain deeper insights into purchase order management
Discover the intricacies of the purchase order process and get tips on how to choose a reliable purchase order system on our blog.
