Procurement software: control purchases, conserve funds
Transform procurement and financial habits from reactive to proactive. Identify cost-saving opportunities with full visibility into spending. Plus, customize approval workflows and oversee suppliers – all in one tool.
Procurement software that brings tangible results
No more spreadsheets, paperwork, or human errors. It’s smooth sailing from here on out.
Stay ahead of demand
Ensure your team has what they need, precisely when they need it, without any operational delays. Analyze demand through reporting to accurately predict order volumes and spending.
Identify cost-saving opportunities
Get complete spending visibility and find ways to save money — consolidate purchases, acquire early payment discounts, and see which budget can be trimmed.
Choose and manage suppliers efficiently
Manage all suppliers, contracts, and item catalogs in one place. Harness visibility into spending per supplier to negotiate better deals with vendors.
Avoid procurement risks
Promote compliance with procurement policies and regulations. Use 2- or 3-way matching to detect fraud, receive contract renewal reminders, and automatically reject over-budget requests.
Adjust and customize your workflow
Tailor the system to your purchasing approach, industry, and business size. Set up criteria-based approval workflows, modify user roles, change document fields, and even adjust entire modules or integrations at your discretion.
Establish smooth collaboration with stakeholders
Communicate with various stakeholders, including suppliers, internal departments, and senior management. Benefit from stored notes and comments to prevent miscommunication or data loss.
Centralize the entire procurement process within one system
We provide a one-stop tool for real-time visibility into procurement operations. Whether your objective is ensuring compliance, improving supplier and internal communication, finding ways to painlessly cut costs, reducing manual workload, or all of the above, Precoro is your solution.
Streamlined requests and approvals
Guarantee that employees follow established procedures to ensure only authorized purchases go through. Ensure requests have complete data and maintain audit trails for procurement documents. Seamlessly coordinate approvals across departments and avoid bottlenecks or miscommunication between requesters and approvers.
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Submit any type of request and track the status of each document in real time
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Add notes, attachments, or comments to documents to give approvers all the context they need, and get notified of updates via email or Slack
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Utilize custom document forms for effortless and errorless requesting
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Create custom approval workflows by defining specific criteria that would drive a workflow — such as cost centers, locations, subsidiaries, and monetary thresholds
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Set up sequential or parallel approval workflows to streamline decision-making processes and expedite procurement approvals
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Track document statuses to see whether they’re pending, approved, rejected, or in revision
Empowered supplier management
Conduct the RFP process, choose suppliers with the best proposals, and easily onboard them in the system. Monitor vendor performance and negotiate better pricing rates with complete visibility into order volume and spending per supplier.
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Invite new suppliers using customizable registration forms and store all vendor information in the system
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Create supplier catalogs with pre-approved products and services to save time and optimize the ordering process
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Manage contracts with the help of a comprehensive contract repository and set up expiration date reminders to timely negotiate for new agreements
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Communicate with vendors via the Supplier Portal, which your suppliers can access to receive purchase orders, participate in the RFP process, send invoices, and track payment statuses
Transparent budgeting
Avoid budget overruns or shortages and align procurement needs with overall organizational goals. Analyze budget consumption to improve forecasting and find ways to cut costs without compromising operational efficiency.
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Set up budgets for different departments, periods, locations, and projects and track each of them in real time with progress bars and pie charts
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See the available budget while creating and approving purchase orders or expense reimbursements, and receive instant notifications when a purchase exceeds the limit
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Save up to 7% on annual spending and reduce maverick expenditures thanks to complete visibility into purchasing behavior
Robust AP automation
Ensure your company pays only valid invoices that go through the approval process. Capture early payment discounts and enjoy visibility into payment status and cash flow for better financial planning.
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Receive invoices directly in the system or upload them, and our OCR technology will extract the necessary data
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Create invoices from scratch or from POs, and send them for approvals
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Filter out duplicates or fake invoices with 2- and 3-way matching
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Instantly find invoices’ corresponding POs and receipts
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Sync invoices in Precoro with your accounting software
Real-time expense tracking
Capture and categorize expenses correctly and enforce spending limits to ensure compliance with expense policies. Track expenses across multiple projects and departments in real time to accurately monitor cash outflows.
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Tailor spend categories to align with the needs of administrative, IT, marketing, and other departments
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Let employees request reimbursements for work-related expenses (e.g., work trips and events) via the tool, and automatically route them through the approval process
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See expense requests automatically transferred between Precoro and your accounting software
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Keep all expenses across multiple entities or departments in one place to ensure the utmost accuracy of month-end reports"
Easy-to-use inventory control
Simplify collaboration between the procurement team and warehouse staff when it comes to inventory updates or replenishment needs. Reconcile inventory data with purchase orders or invoices and eliminate stock shortages or overstocking.
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Generate POs from warehouse requests
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Monitor stock levels with real-time balance information
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Create warehouse requests and transfer items between different storage locations
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Set up low-stock alert notifications to prevent supply shortages
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Run inventory reports on stock balances and purchases for any given period
Customizable reporting
Get relevant information in an organized manner to make data-based decisions and plan for the future. Precoro lets users generate preset and custom reports on all the documents and purchasing processes they manage in the system.
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Easily access valuable insights about your POs, invoices, receipts, expenses, payments, and more
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Harness the customizable report builder with the help of 20 filters and 150+ data points
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View detailed charts and standard XLSX reports
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Schedule automatic reports to send data directly to Google Sheets or Power BI at specified intervals
Client reviews are the best evidence of Precoro’s efficiency
Precoro adapts to the various workflows and requirements of 1000+ companies worldwide!
Reasons why companies choose Precoro as their procurement system
High acceptance rate
Precoro is a simple, intuitive platform that everyone can adopt in minutes without IT resources or complex training. Digitize your procurement with confidence and achieve 100% spend under management with all stakeholders on board.
3x shorter time to value
Boost operational efficiency and achieve cost savings within the first few months of usage, and let Precoro bring value to your company.
Scalability alongside the company
Small companies can start with basic functionality and then enable new modules at no additional cost as they scale their operations. Precoro is designed to be a long-term partner, not a temporary solution.
Top-level data security
Our privacy compliance program aligns with the General Data Protection Regulation and the California Consumer Privacy Act. Moreover, Precoro is SOC 2 Type II compliant, ensuring the utmost protection for all your sensitive data.
Don't take our word for it
What a reliable procurement system gets you
Discover the difference Precoro makes after being implemented.
Inaccurate forecasting, which can lead to budget overruns, unmet employee demand, delivery delays, and missed savings opportunities.
Data-driven planning of purchases and expenses with no operational delays. As a result, employees receive what they need 4x faster.
Maverick spend and uncontrolled purchases made without adherence to established procurement policies or with post-factum approvals – resulting in unforeseen expenses.
Full compliance with procurement policies and regulations. 100% pre-approved purchases, with approvers controlling spend upon request rather than at the time of payment.
Spreadsheet-based manual data entry, prone to errors and incomplete data and requiring excessive time to create procurement documents.
Easy-to-use templates for all procurement documents that streamline document creation, maintain uniformity in formats, and ensure the completeness of data.
Decentralized collaboration via email or chat that requires stakeholders to manually search through messages. Therefore, employees face miscommunication and delays in orders or payments.
Clear, centralized communication in one platform with a history of notes and comments for each procurement operation. No more miscommunication or missed messages.
Unclear statuses of PRs, POs, invoices, receipts, or expense reimbursements that require back-and-forth communication between requesters, approvers, and upper management.
Visible status for each procurement document that informs stakeholders at a glance whether it’s been approved, sent, paid, completed, and more.
Unclear vendor performance, which hinders the identification of risks (i.e. untimely or partial delivery) and hides cost-saving opportunities.
Easily accessible contract terms and renewal notifications. Companies achieve 5-7% budget savings through grouping purchases from the same vendor and negotiating discounts.
Time-consuming extraction and consolidation of data from different sources and the need for manual intervention to ensure accuracy in reports.
It takes 1 minute to automatically generate reports on any procurement activity managed in the system. There are 20+ filters and 150+ data points to access the specific information needed.
Lack of real-time visibility into the available budget when requesting or making a purchase. Employees make errors in selecting the appropriate budget line from a lengthy list of options.
Approved budgets are visible to requesters and approvers upon PR or PO creation, and employees can only select from budgets that are specifically relevant to their department.
All your questions answered
What are procurement systems?
Why use procurement software?
Who uses procurement software?
What are the attributes of good procurement software?
What does procurement software do?
What is the difference between direct and indirect procurement?
What is the difference between purchasing and procurement?
What is a procurement model?
What are the top five challenges facing procurement departments today?
Discover the impact of cloud procurement software
Dive into our blog to learn tips and strategies for choosing the best procurement software and optimizing the purchasing process.
