One platform to simplify procurement across campuses
Enjoy complete control over requests, purchases, budgets, invoices, and suppliers in one procurement education system. Watch campuses get what they need right on schedule.
Separate tools for each school make it hard to see the full picture. Spend stays hidden, and vendors duplicate.
Precoro’s multi-entity setup centralizes education procurement. Each campus still keeps control by adjusting taxes, choosing suppliers, and managing access as needed. Finance can filter results by entity or roll them up and sync them to Power BI through multi-company connectors.
A teacher requests classroom supplies, but the approval sits in someone’s inbox. Days pass, lessons stall, and even grant deadlines slip.
Precoro fixes this with smart, multi-level workflows. Requests go straight to the right person, steps that exceed budgets trigger automatically, and mobile approvals keep everything moving—no more waiting. Procurement in education that just works.
Contract buying sits at the heart of procurement in education, but manual cart copies and off-catalog shopping create errors and price drift.
With Precoro PunchOuts, staff just shop in approved supplier stores—Amazon Business, Grainger, Staples, Fisher Scientific, McMaster Carr, Home Depot, Lowe’s, and ODP. When they’re done, the cart comes right back into Precoro automatically, goes through approvals, and turns into a purchase order—no extra steps, no copying.
Vendor paperwork piles up fast in higher education procurement. Collecting W-9s, insurance, and contracts across campuses is messy and slow.
Precoro’s Supplier Portal centralizes collaboration on POs, RFPs, and invoices, while supplier registration and approval workflows standardize onboarding. Contracts are stored in a searchable repository, with expiry alerts and spend-against-contract tracking to ensure nothing slips through the cracks.
PDF invoices sent around by campuses often slip through with duplicates or mismatches. With Precoro education procurement software, AI-powered OCR grabs those invoices, ties them to POs and receipts for a three-way match, and flags any errors before payment. It even handles recurring invoices and blanket POs for subscriptions and services.
Procurement in education often spans multiple departments, vendors, and strict compliance rules. Precoro keeps every request, order, and invoice connected to the right budget, supplier, and policy in one system.
You get a complete record from start to finish, so audits are faster, compliance is effortless, and administrators know every purchase supports institutional standards. No more lost documents, no more second-guessing.
HEAR FROM USERS
Let the customers speak for Precoro
ND
CMO
Education Management
1. It’s straightforward to approve purchase requests and orders with Precoro. We can do this even on mobile phones.
2. Creating reports on the fly and downloading them in Excel is very quick and helpful.
3. The Precoro support team has been very good at helping us understand how to use each feature.
MH
Director of Learning
Education Management
Precoro has helped me to make financial decisions in [procurement in education] and to manage my account easily. The ease of the platform and the immediate access to my budget balances in real time have simplified my processes and improved my efficiency.
CM
Purchase Ledger Supervisor
Education Management
Precoro has its ways to enhance clarity in whatever field it is applied to in [procurement in education]. I started using Precoro in my business as a beginner to control budgeting and expense tracking. It worked so well that when I got a job, I couldn't hesitate to apply it in my new position to make my work easier and more professional. It has worked well and I feel the change. It is basically easy to use, and implementation is not an issue at all. The customer service is excellent, too.
LV
Assistant Principal in Residency
Education Management
Precoro has changed the way we operate. This school year, I have enjoyed being the bridge between teachers and the Department of Finance. Teachers communicate their classroom needs and their ideas for field trips. Then, I submit purchase requisitions. The system allows me to add notes. This allows me to specify which class in the department is requesting it. In addition, I can submit files. This feature is convenient for sharing invoices and keeping everything in one place.
DR
Senior Lecturer
Education Management
We were struggling to find a software program that was affordable to use in a project-based engineering class. Precoro's price structure only charges on a Power User basis and not for normal users, so this made it affordable. Precoro is a web-based platform that allows students to use their university credentials to easily submit purchase orders for multiple parts from a variety of vendors, with some oversight by administrators to approve and place the orders. It does this really well.
ND
CMO
Education Management
1. It’s straightforward to approve purchase requests and orders with Precoro. We can do this even on mobile phones.
2. Creating reports on the fly and downloading them in Excel is very quick and helpful.
3. The Precoro support team has been very good at helping us understand how to use each feature.
MH
Director of Learning
Education Management
Precoro has helped me to make financial decisions in [procurement in education] and to manage my account easily. The ease of the platform and the immediate access to my budget balances in real time have simplified my processes and improved my efficiency.
CM
Purchase Ledger Supervisor
Education Management
Precoro has its ways to enhance clarity in whatever field it is applied to in [procurement in education]. I started using Precoro in my business as a beginner to control budgeting and expense tracking. It worked so well that when I got a job, I couldn't hesitate to apply it in my new position to make my work easier and more professional. It has worked well and I feel the change. It is basically easy to use, and implementation is not an issue at all. The customer service is excellent, too.
LV
Assistant Principal in Residency
Education Management
Precoro has changed the way we operate. This school year, I have enjoyed being the bridge between teachers and the Department of Finance. Teachers communicate their classroom needs and their ideas for field trips. Then, I submit purchase requisitions. The system allows me to add notes. This allows me to specify which class in the department is requesting it. In addition, I can submit files. This feature is convenient for sharing invoices and keeping everything in one place.
DR
Senior Lecturer
Education Management
We were struggling to find a software program that was affordable to use in a project-based engineering class. Precoro's price structure only charges on a Power User basis and not for normal users, so this made it affordable. Precoro is a web-based platform that allows students to use their university credentials to easily submit purchase orders for multiple parts from a variety of vendors, with some oversight by administrators to approve and place the orders. It does this really well.
Award-winning platform built for education procurement
The customer’s story can tell more
Key results:
- Gained a detailed breakdown of expenses
- Centralized repository of the procurement documents
- Speeded up POs and PRs approvals
- Improved communication with vendors
- Gained the ability to negotiate discounts
- Centralized data across entities
- Automated procurement process
- Gained access to procurement documents anytime, anywhere, with a filtered search
- No more invoice duplication or payment delays
- Easy onboarding, no IT training needed
Precoro is Used for:
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Purchase requisitions
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Purchase orders
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3-way matching
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Approvals
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Vendor management
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Invoices
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Purchase orders
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3-way matching
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Approvals
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Supplier management
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Invoices
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Purchase requisitions
SMOOTH DATA SYNC
Education procurement that plugs into your existing systems
Campus teams shouldn’t juggle spreadsheets to buy lab kits or library books. Precoro’s education procurement plugs into NetSuite, QuickBooks, Xero, and Dynamics 365, keeping requests, POs, and invoices current in real time. Approvals route to the right dean or principal, budgets stay on code, and no mismatched numbers for your staff.
Need something custom?
Use our API or let Precoro build a tailored integration for you.
BENEFITS GO BEYOND FEATURES
A reliable partner for procurement in the education industry
Precoro goes beyond features—it delivers trackable savings and faster approvals across districts and campuses, term after term.
Easy to adopt
Go live fast—most teams launch Precoro in 2–8 weeks, and many SMBs finish onboarding in 2–4 weeks with a dedicated success manager and 24/5 guidance—no heavy IT lift required.
Highly customizable
Shape Precoro to your organization with two layers of custom fields—for documents and for items—plus custom forms across three core docs (requisitions, POs, invoices). Options can even be tied to specific legal entities for clean multi-campus control. Procurement in higher education is made easy and effective.
Education procurement anywhere, anytime
Keep approvals moving with one-click email approvals, push notifications on mobile, and on-the-go edits for four document types—purchase requisitions, purchase orders, receipts, and expenses.
Reliable customer support
Get answers fast—96% of chat requests are handled within 2 hours, typical chat replies land in about 4 minutes, most issues are fixed within 1 hour, and product experts reply by email within 1 business day.
Customer needs in the spotlight
Precoro evolves with the realities of procurement in education. Frequent releases, transparent update notes, and a visible roadmap keep you in the loop—and make it easy to request the next improvement your campuses need.
FAQ
We’re here to answer your questions about education procurement
MORE TO EXPLORE
Learn more about what is behind education procurement software
Discover why Precoro stands out for all industries, company sizes, and more.
Spend Management
Implement the best spend management software to ensure 100% spend control and achieve up to 5% of yearly budget savings.
Procure-to-Pay Automation
Adopt procure-to-pay software and simplify your workday—because you can’t manage everything in spreadsheets forever.
Accounts Payable Automation
Optimize your accounts payable operations by automating manual processes with Precoro. Simplify document processing and focus on strategic tasks.
Supplier Relationship Management
Simplify and strengthen your supplier management. Onboard and evaluate suppliers with ease and provide them with a convenient tool for cooperation.
Vendor Management
Build stronger relationships with vendors and get better deals. See how Precoro helps you onboard vendors, track performance, and stay in sync.
Purchase Requisition Management
Use straightforward purchase requisition software with easy-to-follow templates and customizable approval workflows.
Mobile Procurement
Speed up procurement processes with the Precoro mobile app. Easily monitor spending, approve orders, and collaborate with your team on the go.
Intake Management
Transform your requesting and buying processes with seamless, effortless intake management.
Three-Way Matching and OCR
Check out how our 3-way match software uses Google's custom data extractor to process invoices and match them to POs and receipts.
Invoice Approval Process
Approve invoices 3.5x faster with Precoro. Enjoy full visibility into documents and pay only for verified bills.
AI in Procurement
Simplify your AP workload and achieve flawless document accuracy with our AI procurement software.
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See how Precoro fits into your team's workflows
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