PLATFORM CAPABILITIES

Connect expenses to procurement with AI expense management software

Track every purchase and employee reimbursement in one expense management system. Analyze spend across entities with AI-powered dashboards, approval SLA tracking, and an AI assistant.

COMPLETE VISIBILITY, LESS EFFORT

Every expense is automatically captured and coded, ready for your review

Your week shouldn’t end with a pile of unapproved reimbursements. With Precoro, your team submits expenses with a snap of a receipt, AI fills in the details, and all you have to do is review.

Mobile app for on-the-go expense management

Wherever work takes you, your team’s reports come with you. Upload a receipt, approve documents, and coordinate with your team from one expense management system, even on mobile.

AI OCR for mobile and desktop expense capture

Precoro’s AI works on phone and laptop: upload a receipt, and the automated expense management software scans it into a ready-to-review document.

Spend control across both expenses and purchases

Monitor what your teams plan to purchase and what they spend on from a single dashboard. Enforce controls with automatic alerts for out-of-budget expenses or duplicate invoices.

AI Assistant for quick insights

Our AI chatbot turns hours of spend analysis into minutes. Ask about past and forecasted spending and get data-backed answers in our expense management program.

Real-time sync with ERP and accounting systems

Your trusted tools can stay. Precoro easily connects to well-known ERPs, accounting software, and collaboration solutions via native integrations or an API connection.

Coming soon
Company cards with built-in controls

Set spending limits before purchases happen with our upcoming corporate cards feature. Issue virtual cards and have every transaction automatically recorded in your expense workflow.

CASE IN POINT

Hear from teams who’ve been exactly where you are

These customers revamped their procurement process and turned spending control into real results with our expense management tool.

USA
Logistics & transport
1,000+ employees

$100K in annual ERP license savings

Precoro has also helped us from a control perspective, which we didn't really do before. We're happy to move away from our homegrown tool and NetSuite to Precoro, where we can now manage budgets easily.

— Bryan Krauter, Accounting Director

England
Technology, finance
51-200 employees

7x faster month-end close

When I first joined the company, my month-end close would take about a month. I cleaned up the processes and got it to two weeks. Since introducing Precoro, though, I am able to complete month-ends in a couple of days.

— Daniel Chen, Financial Analyst

South Africa
Transport & logistics
10,001+ employees

12 locations with full spend control

I would recommend Precoro for medium-sized businesses that are looking to centralize procurement operations across multiple entities.

— Barend Liebenberg, Procurement Manager

Switzerland
Education
201-500 employees

95% adoption across employees and leadership

The outcome has been extremely positive. If anyone spends any school finances, it is captured in Precoro; that's our policy moving forward. Not only that, this works extremely well for audit trailing purposes.

— Business Project Lead

Kenya
Banking
1001+ employees

50+ branches with centralized P2P process

As we got more and more comfortable with Precoro, we realized that, really, it was very easy to use. Within a short time of interacting with the system, pretty much every user becomes quite comfortable with it.

— Rajen Satish Shah, I&M Finance Manager

Switzerland
Biotechnology
11-50 employees

90% time saved on invoicing

Some systems include a full range of services. For example, Microsoft Excel can perform a thousand operations, but maybe I use only three of them. With Precoro, we're paying for what we need rather than for many things we don't need.

— Andrew Jefferson, COO

UAE
Information technology
51-200 employees

0% error rate, down from 30%

The process became much faster when we began having at least one person from every department use the system. Response rate significantly increased, and tasks are assigned efficiently now.

— Bachir Saadeddine, Finance Director

Worldwide
Technology
201-500 employees

76% YoY growth

It’s very intuitive, and even if somebody has never worked with such software, they learn very fast.

— Jacek Zmuda, Controlling Manager

SIMPLE BY DESIGN

One receipt is all it takes to start the expense management process

Your team gets paid on time, and you get your time back. AI extracts the details, prefills the draft, and gives reviewers the context they need before approval. Here’s how the process works in our expense software.

01
01
Create an expense

Turn photos into expenses from mobile or desktop

Use one account across all your devices and manage expenses anywhere. Expense submission in Precoro is simpler than your team could ever expect.

  • Enter the details, or upload an image or PDF directly into expense tracking software.
  • Dates, amounts, and other key details are automatically filled in by Gemini AI OCR.
  • Check the details and add any supporting files before submitting for approval.
02
Approve the request

Approve expenses on the go

Stay on top of expense approvals without waiting to get back to your desk. The best expense tracking software gives approvers the context they need to act fast and keeps every decision on record.

  • Review expense data, receipts, comments, and document history in one place.
  • Approve, reject, or send documents back for revision from an intuitive mobile app.
  • Record free-of-charge expenses whenever reporting requires it.
03
Track its status

Track expense status without follow-ups

See the bigger picture of what employees purchase company-wide and drill down to granular details with an interactive dashboard in our expense management solution.

  • Edit expense details at any stage without sending it back for revision. 
  • Monitor status changes with filters and categories to spot what needs action now.
  • Keep approvals on track with notifications and built-in time limits.
04
Pay it

Mark expenses as paid

Approval isn’t the final stop. Monitor what’s paid, what’s still pending, and what needs attention, then trace every decision back to the exact moment it happened with a full revision history. 

  • Update the status in our expense tracking software once the payment goes through.
  • Select multiple documents and mark them as paid in a single click.
  • Filter expenses by payment status to see what still needs follow-up.
05
Analyze impact

Analyze expenses and purchasing in full detail

Step back and look at the bigger spend picture. Compare spend between time periods and spot any shifts in an expense management system that updates in real time. 

  • Review expenses and purchases together to see what should be managed upfront.
  • Compare spend across entities by category, supplier, or location.
  • Visualize findings with custom reports based on 150+ data points.
BUILT WITH YOU

Create the next version of expense software with us

Your voice shapes what Precoro prioritizes next. Every feature is built on real feedback from teams using our expense management platform daily. Upvote existing requests, submit new ideas, and see suggestions come to life.

Explore the Roadmap

FEELS COMPLETE

Expense management software that goes beyond expenses

Expense management helps you track spend after the fact, but centralized procurement does it from the start. Explore how Precoro guides your team from intake through final reporting.

Intake
Purchase orders
Budgeting
Suppliers
Invoices
Reporting

Every request in one intake flow

Prevent half-finished PRs at the source with our expense management solution. Your teams receive a guided workflow to submit requests, and you get all the context needed for approval. Conditional logic, mandatory inputs, and custom fields ensure that no key detail is left out. When you’re short on time, users can use AI and custom templates to create a PR faster. Once submitted, each request is immediately redirected to the right approvers.

Easy PO creation with complete visibility

Create purchase orders directly from approved requests or from scratch—whichever fits the situation. Approval rules route each PO based on department, location, project, or budget automatically. Set up blanket POs with suppliers you order from regularly, without starting from zero every time. Give teams a catalog of pre-approved items that match your company policies, with available budget visible before they purchase.

Budget enforced before approval

With Precoro, budgets aren’t just your company’s damage control. Track available, reserved, and used funds in real time the moment you open the request. Set budgets around your preferred business structure by department, project, or location and break them into monthly, quarterly, or custom periods. Prevent overruns early on with automated alerts that trigger when purchases exceed the available budget.

One place for supplier collaboration

Precoro provides vendors with a dedicated Supplier Portal that speeds up response time on both sides. Vendors self-register through a customizable form and can update catalogs, respond to RFPs, or submit invoices in a single platform. Your team knows where the contracts are stored and has quick access to the supplier needed for negotiations. Reminders notify you of renewals, while item catalogs and PunchOuts with approved items keep purchases within policy.

Invoice & expense automation backed by AI

Automate the work that takes up most of your AP team’s week. Gemini OCR processor inside our expense management program captures key data from invoices and expenses and maps suppliers and items as soon as you upload the file. You can either move forward with a generated draft or have the Precoro team review its accuracy. Add another layer of control with AI-powered 3-way matching that instantly flags discrepancies between matching invoices, POs, and receipts.

In-depth reporting for spend analytics

Stop piecing together reports one number at a time. Our expense management platform centralizes all purchasing data in a single interactive dashboard. Users can filter the main view down to the exact teams, entities, expense categories, suppliers, or time periods that matter for their role. The personal AI assistant analyzes data and answers questions about spend trends, budget variances, and other issues in seconds.

ZERO GAPS

Connect our expense management tool to the rest of your systems

Add Precoro to your toolkit with native integrations and API connectors. Approved data syncs automatically between expense management software and your favorite ERP or accounting systems, with clean records on both sides.

Need something custom?

Use our API or let Precoro build a tailored integration for you.

STRAIGHT FROM THE SOURCE

Expense management platform that delivers on its promises

The feedback we hear from companies using Precoro says more about its value than we ever could.

TRUSTED AND RECOGNIZED

Proven track record that speaks for itself

HIGH ON OUR PRIORITY LIST

The best expense reporting software teams keep coming back to

Behind every feature is a procurement team that was tired of fragmented, disorganized expenses and purchases. Their frustrations directly shaped what Precoro stands for.

Low learning curve, high adoption

Forget implementations that still leave you dependent on IT. Our expense management platform is ready out of the box in 2-8 weeks and simple enough to learn in a few hours. If anything goes wrong, our team helps long after go-live with materials people actually use.

AI used with purpose

Multi-entity control without silos

No spend left unseen

Secure at the core

FAQ

Still have questions about our expense management platform?

What is expense management software?

How can I control employee expenses across multiple locations or entities?

How do I automate employee expense reporting?

What are the essential features of an effective expense management system?

How is expense management software different from procurement solutions?

Do mid-sized companies need expense management software?

INDEPENDENT RESEARCH

Unbiased take on Precoro’s expense management software

Precoro provides an intuitive, scalable alternative for organizations looking to automate procurement, optimize spending, and integrate financial processes without the complexity of ERP-based systems.

Spend Matters Research

Check the data

THE FULL PICTURE

Expense management is just the starting point

There's more to Precoro. Browse features, explore industry fit, and see how Precoro compares to other expense management solutions already on your radar.

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