Procurement software for South Africa: 360-degree spending visibility
How can you achieve full visibility and control over company-wide purchases and expenses? Start by implementing a procurement policy and tracking employee compliance. The most effective way to do this is by adopting reliable procurement software for South Africa, like Precoro.
Budget control and procurement automation are now easier than ever
With our purchasing software, South African companies can centralize procurement operations and enjoy complete spending visibility. Precoro securely stores all procurement documents and safeguards organizations from potential fraud.
Centralize procurement
Consolidate all procurement activities in a single platform. Our procurement software for South Africa can become your central hub for requesting, approving, and tracking purchases, managing budgets, and monitoring supplier performance.
Ensure full compliance
Be sure it’s easy for employees across multiple departments and locations to follow your procurement policy. With Precoro, requesters use standardized document templates, approvers follow predefined guidelines, and stakeholders track budgets in real time.
Prevent overspending
Receive instant alerts when purchase requests or orders exceed budget. And even more — set up automatic rejections to prevent such documents from being approved altogether. Precoro’s functionality for spending visibility empowers procurement managers to negotiate better prices with suppliers and effectively consolidate purchases across departments.
Track procurement documents
Each procurement document has a real-time status that informs users at a glance whether it’s been approved, sent, paid, completed, and more. Plus, advanced filters help you quickly find any necessary document.
Monitor all expenses
Corporate spending is easily trackable within the procurement system — from new software subscriptions and office supplies to reimbursed employee expenses.
Benefit from 3-way matching
Our purchasing software for South Africa is designed to quickly identify duplicated, incomplete, or fraudulent invoices. The system matches purchase orders, invoices, and receipts to immediately inform users about spotted discrepancies so that they pay only for verified invoices.
Why is Precoro the best procurement software for South Africa?
Precoro is your all-in-one procurement software for South Africa
Procurement tasks can be easy and transparent for everyone involved. See how requesters, approvers, buyers, and managers can benefit from Precoro.
Easy requesting
Requesters in Precoro create procurement documents in just a few minutes. They can easily fill out templates using drop-down menus with items and suppliers from pre-approved catalogs. Once the draft is complete, it is automatically sent for approval.
Explore requesting
-
Use templates for purchase requisitions, purchase orders, warehouse requests, and employee reimbursements.
-
Add custom fields and custom forms to tailor the templates to your company’s specific requirements.
-
Simplify communication with document collaborators by leaving notes, attaching files, and using in-app chat.
-
Quickly order what you need via Precoro’s PunchOut integrations.
-
Stay informed on order statuses through instant email and Slack notifications.
Swift approvals
Precoro helps teams ensure that every request is reviewed and approved by the right people. Our procurement software supports the workflow scenario builder and unlimited custom approval criteria. With them, each team, project, or subsidiary can build unique approval processes for different procurement documents.
Explore the product
-
Create different approval workflows based on criteria like cost centers, entities, departments, and budget limits.
-
Set up workflows to be either sequential or parallel, with as many steps as you need.
-
Approvers get email and Slack notifications when new documents are waiting.
-
See the available budget while deciding on a new purchase.
-
Precoro’s mobile app enables stakeholders to approve documents on the go.
-
Ensure a clear audit trail for procurement documents using the log of changes and the document version comparison feature.
Budget control
You don’t need a separate spend management software for South Africa when using Precoro. Our procurement software is perfect for ensuring that finance controllers and the CFO stay on top of budgets across departments and entities. You can create budgets for different locations, departments, or projects and set spending limits for each of them.
Explore spend management
-
Add unlimited custom fields to your budgets for enhanced reporting tailored to your company’s processes.
-
Track budgets in real time with progress bars and pie charts.
-
View available budgets while creating and approving purchase requisitions, purchase orders, and expense reimbursements.
-
Budget holders receive instant notifications when a request exceeds the budget limit.
-
Leverage historical purchase data stored in our spend management software for South African teams and make smarter financial choices.
-
Pay for multiple expenses at the same time.
AP automation
With Precoro, accounts payable automation for South African companies is easy. No more invoices lost in emails, and no need to ask around about the document approval status. Upload, store, verify, approve, and track invoices in a single system.
Explore AP automation
-
Monitor invoice payment statuses and capture early payment discounts.
-
Create invoices, receive them directly in Precoro, or upload them to the system. In case of uploads, our OCR technology will ensure that all invoice data is accurately transferred into the system.
-
Instantly spot duplicated or fake invoices with built-in 2- or 3-way matching.
-
Quickly identify the related POs and receipts.
Supplier management
Don’t search for separate supplier management software in South Africa — Precoro has a dedicated module for suppliers and even comes with an optional Supplier Portal. Use Precoro’s features to choose the best vendors, easily onboard them, store vendor information, and track their performance.
Explore supplier management
-
Select the most profitable bids for new projects using requests for proposals in Precoro.
-
Create custom vendor onboarding forms for every type of supplier — direct, indirect, strategic, or occasional.
-
Store supplier agreements and receive email notifications for expiring contracts.
-
Create item catalogs with pre-approved products according to the purchasing policies.
-
Prevent PO discrepancies by letting vendors create and modify their item catalogs in Precoro.
-
Track order volumes and spending per supplier to get negotiation leverage.
Run reports
Don’t waste your precious time chasing after the financial data. It can be securely stored and easily accessed in Precoro. Use the custom report builder to create reports tailored to your processes and needs. It’s easier to present financial information to key stakeholders using Precoro’s interactive dashboards.
Explore the product
-
Easily access historical data about your POs, invoices, receipts, expenses, payments, supplier agreements, and more.
-
Generate preset reports or create custom ones using 150+ data points.
-
View detailed charts and standard XLSX reports.
-
Schedule automated reports to deliver data directly to Google Sheets or Power BI at your preferred intervals.
Teamwork makes the dream work
Business systems are most effective when data flows easily between them. This ensures departments stay aligned, people don’t have to reenter the same data multiple times, and the risk of data entry errors is minimal. With our purchasing software, South African companies can seamlessly connect to other tools via Preoro’s native integrations or build custom ones using API.
Grainger PunchOut
Simplify the process of purchasing industrial supplies by shopping directly in Grainger and having all item details automatically imported into Precoro PO or PR.
QuickBooks Online
Send orders, bills, and vendors from Precoro to QuickBooks Online automatically.
Xero
Sync POs, invoices, and supplier info from Precoro to Xero accounting software.
NetSuite
Sync subsidiaries, locations, POs, bills, vendor data, and more.
