Multi-Entity Budget Control: Perfect Accuracy Across Every Branch

Running several legal entities shouldn't mean running several separate systems, and Precoro already solved this with Multi-Entity Management. Branches sharing departments, GL accounts, or suppliers run under one account — one source of data, one setup, changes that apply everywhere at once.

Now that centralization reaches your financials. With Multi-Entity Budget Control, tie budgets directly to legal entities, all in one unified workspace. Configure it once, and access enforces itself by user, location, and department.

Keep reading to see how this transforms budget control for your team — and how fixed-amount cost splitting adds perfect precision to every shared expense.

Why it’s inefficient to manage procurement from isolated accounts for each entity

Typically, as companies scale across multiple subsidiaries or branches, their financial operations become trapped in disconnected systems. Instead of having a single source of truth, teams are forced to manage procurement from isolated accounts for each entity. This means endless duplication: if you need to add a new supplier, update an approval workflow, or adjust custom fields, you have to replicate that exact setup manually across every account.

This is exactly where multi-entity management becomes valuable. Instead of juggling different profiles, your team gets a single workspace. You set up your suppliers and approvals once, and everyone works in the same system with the right access levels.

The level of control you get with multi-entity budget control

Budgets now follow your legal structure automatically, instead of relying on a manual workaround for every branch.

Entity-level budgets, one click away

Tie a budget straight to a Legal Entity from the moment you create it. A single checkbox activates and assigns entity-level budgets instantly — no separate account, no duplicate setup.

Guardrails that prevent mistakes, not just flag them

When someone creates a PR, PO, or invoice, they choose a Legal Entity first. Precoro then filters the locations, Custom Fields (DCF/ICF), and budgets down to only what that entity actually has, so a cross-company spending mistake isn't just unlikely — it's not selectable.

One report, every entity

Budget Usage, Custom Reports, and Budget vs. Actual all filter and group by Legal Entity now, so finance sees exactly who spent what without a single manual export.

For more information and a video guide, check out our Knowledge Base article.

Split costs your way

While multi-entity budgets bring order to your global, cross-branch spending, we also wanted managing costs inside those individual entities to be just as frictionless. Alongside the budget updates, we're introducing the ability to split costs in POs and Invoices by fixed amounts, not just percentages.

Say your London branch receives a $10,000 software invoice covering multiple departments. Keeping this on a single document is great, since Precoro automatically routes it through the correct department-specific approval workflows. 

Splitting by percentage works well for evenly shared expenses — but what if the costs are strictly fixed? If Marketing's share is exactly $3,500 and Sales covers $6,500, you no longer need to back into the right percentage breakdown. 

Just select the new "by amount" option, enter those exact figures, and Precoro reserves the precise funds from each department's budget. One document, maximum flexibility, and perfect financial accuracy.

Built to simplify procurement

Precoro is an agentic procurement and spend-centralization platform trusted by more than 1,000 companies, helping businesses control purchasing and manage the full P2P cycle. It standardizes procurement across departments and locations, speeds approvals by up to 3.5x, prevents duplicate spending, and keeps budget data always current.

Multi-entity budget control and fixed-amount cost splits take that further, so every legal entity gets the same accuracy and guardrails without a single duplicated setup.

Next up: Precoro’s AP Automation Crew, which will turn your messy supplier bills to approval-ready invoices in seconds, while you stay in control of every decision. Track it and more on our open roadmap, and upvote what matters to your workflow.

Not using Precoro yet? Book a demo to see multi-entity budget control in action — from Legal Entity setup to fixed-amount cost splits, all in one connected system.