Turn Quotes into PRs in Seconds | Precoro's AI for Intake

At Precoro, our mission has always been simple: to strip away the digital grunt work that slows businesses down. That’s why we only integrate AI where it can reclaim your hours and help your company grow.

Our AI-powered AP and analytics suite has already proven to be a valuable ally for teams handling invoices, expenses, and decision-making. And now, we’re expanding AI capabilities in Precoro to the beginning of the procurement process with AI for intake.

If you’re often dealing with supplier quotes and find yourself navigating a mess of scattered files and inconsistent formats before a purchase even begins, this update is exactly for you. Our AI for Intake functionality lets you accurately transform raw vendor quotations into structured PRs in seconds with zero manual effort.

Keep reading to discover how AI for Intake in Precoro works, why it matters, and how you can make the most of this update.

Why manual quote intake doesn’t scale for mid-market teams

Manually processing supplier quotes doesn’t seem like a big deal at first. You receive a PDF, a spreadsheet, or even a photo, take some time to understand what’s what, and enter the details into your procurement system. It’s just a bit of extra effort to move things forward.

Ten quotes a week might be manageable, but as volume grows, so does the chaos. For mid-market companies, it’s not just extra work anymore, but a bottleneck that slows down the entire process and makes procurement harder to scale.

This is exactly where AI for Intake becomes valuable. Instead of relying on employees to manually extract and enter supplier quote data, businesses can automate intake from the start and keep purchasing workflows structured.

How AI-powered intake automates the quote-to-requisition process in Precoro

With AI for intake, users no longer need to manually transfer data from supplier quotes into purchase requisitions. They can now simply upload a file and let Precoro handle the heavy lifting. AI scans the document and automatically fills in key request details within seconds, including:

• Item names, quantities, and prices
• Supplier information
• Issue date
• Legal entity
• Other relevant line-item data

All that remains is to review the draft, make any necessary adjustments (for example, add the department or purchase category), and submit the document for approval.

This makes AI-powered intake a practical way to reduce manual work without losing control over the process.

For more information and a video-guide, check out our Knowledge Base article.

The strategic impact | Beyond manual work reduction

AI for Intake fundamentally changes how data flows through your company. By ensuring accuracy at the very first touchpoint, Precoro creates a ripple effect of efficiency for every stakeholder:

No more clerical bottlenecks for Requesters

Every hour spent typing data from PDFs or spreadsheets is an hour taken from meaningful work. Precoro’s AI for Intake removes this clerical barrier for good: requesters just upload the quote, submit it, and move on. Furthermore, they can always check the request’s real-time status right in Precoro, without the need to chase procurement teams for updates.

Frictionless P2P for Procurement & Finance

It all begins with intake. A correctly filled purchase requisition cuts out endless corrections at every stage—approval, PO creation, and invoice matching. AI-powered Intake ensures accuracy from the first click, accelerating the entire P2P cycle, but Precoro allows you to add even more power. For example, you can automatically generate PO drafts as soon as a PR is approved, use AI to auto-create related invoices, while custom approvals and automated reminders keep every stakeholder aligned.

This centralized, automated workflow benefits both procurement and finance teams: less time spent on corrections means more time to strengthen supplier relationships, focus on strategic sourcing, and close the books faster at month-end.

Data-driven decisions at scale for Leadership

Because every piece of data is clean and centralized, spend analysis becomes an exact science rather than a guessing game. Precoro provides the full toolkit for this: analytical dashboards, reports, and an AI Assistant to help you spot patterns early. You can forecast budgets, identify saving opportunities, make high-stakes decisions based on real-time data, and scale with confidence.

“As we continue to embed intelligence into Precoro, our focus remains on the people behind the screen. AI for Quotations makes intake so intuitive that even new hires can handle the process from day one. When adoption is this high, teams start following the standardized procedures without any workarounds, so maverick spend disappears, and people stay focused on core tasks that drive business forward.”
— Andrew Zhyvolovych, CEO at Precoro

Built for control, not complexity

Precoro is an AI-powered procurement centralization and automation platform designed to bring structure and visibility to purchasing and AP workflows. By connecting requests, approvals, invoices, and vendor data in one place, Precoro replaces scattered tools, manual work, and disconnected ERP modules with a single streamlined process.

More than 1,000 companies use Precoro to standardize purchasing across departments, locations, and business units. As a result, they approve documents 3.5× faster, eliminate duplicate spending, and gain real-time visibility into budgets and financial commitments. By adding AI for Intake to this connected workflow, we ensure your data stays clean from the very first request, so your entire procurement cycle runs at maximum speed.

We’re continuously expanding Precoro’s AI capabilities to reduce every friction point of P2P. With AI-powered PO scanning and contract processing coming soon, you can expect even more hours reclaimed for strategic work. Check our open product roadmap to see what else we’ve planned to make everyday procurement simpler and more reliable, and upvote ideas that matter most to your team’s workflow.

New to Precoro?

Book a demo today to see how Precoro and our purposeful AI can bring control and scalability to your specific business processes.